Managing Transcripts

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Overview

• Search transcripts by title
• Filter by status, media type
• Sort by created date or total cost
• View transcript details
• Edit transcript titles
• Delete transcripts with confirmation
• Export transcripts in multiple formats

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List View Overview

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Displayed Information

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Visual Indicators

• 🟡 Pending: Job is queued for processing
• 🟢 Completed: Transcription finished successfully
• 🔴 Failed: Processing encountered an error

• 📁 Upload: File upload source
• ▶️ YouTube: YouTube video source
• 🎤 Recording: Live recording source

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Search Functionality

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Searching by Title

1. Enter Search Query
   • Type in the search bar at the top
   • Search is case-insensitive
   • Searches transcript titles only
   • Results update as you type
2. View Results
   • Matching transcripts are shown
   • Non-matching transcripts are hidden
   • Search works with filters
3. Clear Search
   • Click the X button or clear the search field
   • All transcripts are shown again

"meeting" → Finds transcripts with "meeting" in title
"2024" → Finds transcripts with "2024" in title
"interview" → Finds all interview-related transcripts

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Filtering Options

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Filter by Status

• Pending - Queued for processing
• Completed - Finished successfully
• Failed - Processing error occurred

• Find transcripts that need attention (failed statuses)
• View only completed, ready-to-use transcripts

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Filter by Media Type

• All Types (default)
• Upload - File uploads
• YouTube - YouTube videos
• Recording - Live recordings

• Find all uploaded file transcripts
• Locate YouTube video transcriptions
• Review live recording transcripts

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Sorting Options

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Sort by Created Date

• Ascending - Oldest transcripts first
• Descending (default) - Most recent first

• Find recently created transcripts
• Review oldest transcripts for cleanup
• Track transcript creation timeline

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Sort by Total Cost

• Ascending - Least expensive first
• Descending - Most expensive first

• Monitor credit usage
• Identify high-cost transcripts
• Budget tracking

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Transcript Actions

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View Transcript

1. Click the “View” button or transcript title
2. Transcript details page opens
3. View full transcript with segments
4. Edit segments and speakers
5. Export transcript

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Edit Title

1. Click the transcript title or the pen icon next to the title
2. Edit the title inline
3. Press Enter to save the changes

• Use descriptive, clear names
• Include dates for chronological organization
• Include key topics or participants
• Maximum length: 255 characters

Good: "Team Meeting - January 15, 2024"
Good: "Customer Interview - Product Feedback"
Bad: "transcript1", "audio", "recording"

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Delete Transcript

1. Click the Actions menu (⋮)
2. Select “Delete”
3. Confirm deletion in dialog
4. Click “Confirm” or “Delete”

• Confirmation dialog appears
• Requires explicit confirmation
• Prevents accidental deletion

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Transcript Details View

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Overview Section

• Transcript title (editable)
• Creation date
• Total cost (credits used)
• Audio duration

• Playback controls
• Timeline scrubber
• Playback speed control
• Volume control
• Download audio option

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Transcript Content

• All transcript segments displayed
• Timestamp for each segment
• Speaker identification
• Text content for each segment
• Click segment to play corresponding audio

• Edit segment text
• Delete segment
• Merge segments

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Speaker Management

• All identified speakers
• Speaker color coding
• Segment count per speaker
• Speaker name editing
• Speaker merging options

• Rename speakers
• Add new speakers
• Merge speakers
• Delete speakers (with validation)

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Editing Capabilities

• Inline text editing
• Edit individual segments
• Copy and paste text

• Create new segments
• Delete segments
• Merge segments

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Pagination

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Page Navigation

• Previous Page: Go to previous page
• Next Page: Go to next page
• Page Numbers: Jump to specific page

• Maintains filters and search across pages
• Shows total number of transcripts
• Displays current page information
• Efficient loading of large datasets

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Reset Filters

1. Click “Reset” or “Clear Filters” button
2. All filters return to defaults
3. Search is cleared
4. Sorting resets to default (newest first)
5. Returns to first page

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Troubleshooting

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Transcripts Not Appearing

• Filters are applied (check filter settings)
• Search query is too specific
• Transcript is on different page
• Transcript failed to process

• Clear all filters
• Clear search query
• Check all pages
• Verify transcript status

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Cannot Delete Transcript

• Transcript is currently processing
• Permission issue

• Wait for processing to complete
• Verify you have delete permissions
• Contact support if issue persists

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Filter Not Working

• No transcripts match filter criteria
• Filter not applied correctly
• Browser cache issue

• Verify transcripts exist that match criteria
• Clear and reapply filters
• Refresh page
• Clear browser cache

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Search Not Finding Transcripts

• Search term doesn’t match title
• Search is case-sensitive (shouldn’t be)
• Transcript title is different than expected

• Try different search terms
• Check exact transcript title
• Use partial words
• Clear search and browse manually

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Export and Integration

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Quick Export

• Export options available in details view
• Multiple format support
• Bulk export (if available)

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Integration with Other Features

• Use completed transcripts for AI Docs generation
• Direct link from transcript to AI Docs
• Preserves transcript context

• Use transcript text for TTS jobs
• Copy text from transcripts
• Generate speech from transcript content

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Next Steps

• Creating Transcriptions - Learn how to create transcription jobs
• Speaker Management - Work with speaker separation and identification
• Export Options - Export transcripts in various formats
• Overview - Learn about Speech to Text features

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Related Documentation