Export Options

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Overview

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Supported Export Formats

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Document Formats

• Full-featured document format
• Preserves formatting
• Editable in Word and other editors
• Includes speaker names and timestamps
• Best for: Editing, sharing, documentation

• Fixed-layout document
• Preserves formatting exactly
• Readable on any device
• Includes speaker names and timestamps
• Best for: Sharing, archiving, printing

• Simple text format
• No formatting
• Universal compatibility
• Includes speaker names
• Best for: Simple text extraction, copying

• Web-ready format
• Can be viewed in browsers
• Preserves some formatting
• Includes speaker names and timestamps
• Best for: Web publishing, embedding

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Structured Formats

• Structured data format
• Machine-readable
• Includes all metadata
• Includes speaker information
• Best for: Integration, programming, data processing

• Subtitle file format
• Used for video subtitles
• Includes timestamps
• Standard subtitle format
• Best for: Video subtitles, closed captions

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Export Process

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Accessing Export Options

1. Open Transcript
   • Navigate to Speech to Text list
   • Click on transcript to open details view
   • Or click “View” button
2. Find Export Options
   • Look for export/download button
   • Usually in header or actions menu
   • Multiple format options available
3. Select Format
   • Choose desired export format
   • Click format option
   • Download starts automatically

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Export Steps

1. Select Format
   • Click export button
   • Choose format from menu
   • Format-specific options may appear
2. Processing
   • System generates export file
   • Processing typically instant
   • Progress indicator shown
3. Download
   • File downloads to your device
   • Default download location used
   • Filename includes transcript title and format

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Format Details

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DOCX Format

• Full transcript text
• Speaker names for each segment
• Timestamps (if included)
• Formatted document structure

• Editable in Microsoft Word
• Compatible with Google Docs
• Preserves formatting
• Professional appearance

• Editing and refining transcripts
• Creating documents from transcripts
• Sharing with team members
• Documentation purposes

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PDF Format

• Full transcript text
• Speaker names and timestamps
• Formatted layout
• Professional appearance

• Fixed layout
• Readable on any device
• Print-ready
• Professional formatting

• Sharing with stakeholders
• Archiving transcripts
• Printing transcripts
• Official documentation

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TXT Format

• Plain transcript text
• Speaker names
• Simple text format
• No formatting

• Universal compatibility
• Small file size
• Easy to process
• Simple structure

• Text extraction
• Simple text processing
• Copying text content
• Basic text needs

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HTML Format

• Formatted transcript
• Speaker names and timestamps
• HTML structure
• Styled layout

• Viewable in browsers
• Preserves formatting
• Can be embedded
• Web-ready

• Web publishing
• Embedding in websites
• HTML email content
• Web-based sharing

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JSON Format

• Complete transcript data
• All metadata
• Speaker information
• Timestamps and segments
• Structured data format

• Machine-readable
• Complete data structure
• Programmatic access
• Integration-friendly

• API integration
• Data processing
• Programming applications
• Database import
• Automation workflows

{
  "id": "transcript-id",
  "title": "Transcript Title",
  "segments": [
    {
      "speaker": "Speaker Name",
      "text": "Segment text",
      "startTime": "00:00:00",
      "endTime": "00:00:05"
    }
  ],
  "speakers": [...],
  "metadata": {...}
}

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SRT Format

• Subtitle entries
• Sequential numbering
• Timestamps (start and end)
• Text content

• Standard subtitle format
• Video player compatible
• Timestamp precision
• Sequential segments

• Video subtitles
• Closed captions
• Video editing
• Accessibility

1
00:00:00,000 --> 00:00:05,000
Speaker Name: First segment text

2
00:00:05,000 --> 00:00:10,000
Speaker Name: Second segment text

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Export Best Practices

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Format Selection

• Use DOCX for Word editing
• Use TXT for simple text editing
• Use HTML for web editing

• Use PDF for professional sharing
• Use HTML for web sharing
• Use DOCX for collaborative editing

• Use JSON for programming
• Use TXT for simple processing
• Use SRT for video integration

• Use PDF for long-term storage
• Use JSON for data preservation
• Use DOCX for editable archives

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File Naming

• Includes transcript title
• Includes format extension
• Example: “Meeting_2024_01_15.docx”

• Rename after download if needed
• Use consistent naming patterns
• Include dates and identifiers

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Quality Control

• Review transcript accuracy
• Organize speakers properly
• Edit segments as needed
• Verify content completeness

• Review exported file
• Verify format correctness
• Check speaker names included
• Verify timestamps (if applicable)

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Integration Use Cases

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Video Subtitles

1. Transcribe video audio
2. Edit and organize transcript
3. Export as SRT
4. Import into video editor
5. Sync with video timeline

• Accurate subtitles
• Professional quality
• Time-aligned content
• Multiple language support

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Documentation

1. Transcribe meeting or interview
2. Edit transcript for accuracy
3. Organize speakers
4. Export as DOCX or PDF
5. Distribute to team

• Professional documentation
• Easy to share
• Editable format
• Searchable content

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Data Processing

1. Transcribe multiple recordings
2. Export as JSON
3. Process with scripts
4. Analyze data
5. Generate reports

• Automated processing
• Structured data
• Programmatic access
• Scalable workflows

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Web Publishing

1. Transcribe content
2. Edit and format
3. Export as HTML
4. Embed in website
5. Publish online

• Web-ready format
• Easy embedding
• Maintains formatting
• Accessible content

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Limitations and Considerations

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Format Limitations

• Requires Word or compatible editor
• Larger file size than TXT
• Formatting may vary by editor

• Not easily editable
• Fixed layout
• Larger file size

• No formatting
• Limited structure
• Basic content only

• Requires JSON parser
• Not human-readable easily
• Technical format

• Subtitle format only
• Specific use case
• Limited editing options

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File Size Considerations

• DOCX and PDF can be large
• JSON maintains structure
• TXT is most compact
• Consider file size for sharing

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Compatibility

• PDF: Universal compatibility
• TXT: Universal compatibility
• DOCX: Requires compatible software
• JSON: Requires JSON parser
• HTML: Requires browser or editor
• SRT: Requires video software

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Troubleshooting

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Export Not Working

• Transcript not completed
• Network error
• Browser download blocked
• File size too large

• Verify transcript is completed
• Check network connection
• Check browser download settings
• Try different format

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Format Issues

• File doesn’t open correctly
• Formatting looks wrong
• Missing content

• Try different format
• Verify file downloaded completely
• Check file extension
• Use appropriate software

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Missing Data

• Speaker names missing
• Timestamps missing
• Segments missing

• Verify transcript is complete
• Check export format supports data
• Review transcript before export
• Try different format

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Next Steps

• Managing Transcripts - Organize and manage your transcripts
• Speaker Management - Organize speakers before export
• Creating Transcriptions - Create transcripts to export
• Overview - Learn about Speech to Text features

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Related Documentation