> ## Documentation Index > Fetch the complete documentation index at: https://docs.tryhamsa.com/llms.txt > Use this file to discover all available pages before exploring further. # Managing Transcripts > Organize, search, filter, and manage your transcription jobs ## Overview The Speech to Text list view provides comprehensive management capabilities: * **Search** transcripts by title * **Filter** by status, media type * **Sort** by created date or total cost * **View** transcript details * **Edit** transcript titles * **Delete** transcripts with confirmation * **Export** transcripts in multiple formats All management actions are available from the Speech to Text list view. Click any transcript to open the details view for editing and export. ## List View Overview The transcription jobs list displays all your transcripts in a table format. ### Displayed Information | Column | Description | Sortable | | -------------- | --------------------------------------------- | -------- | | **Title** | Transcript job title/name | No | | **Status** | Processing state (Pending, Completed, Failed) | No | | **Created At** | When transcript was created | Yes | | **Media Type** | Source type (Upload, YouTube, Recording) | No | | **Total Cost** | Credits used for transcription | Yes | | **Actions** | View, edit, delete options | No | ### Visual Indicators **Status Colors:** * 🟡 **Pending**: Job is queued for processing * 🟢 **Completed**: Transcription finished successfully * 🔴 **Failed**: Processing encountered an error **Media Type Icons:** * 📁 **Upload**: File upload source * ▶️ **YouTube**: YouTube video source * 🎤 **Recording**: Live recording source ## Search Functionality ### Searching by Title The search bar allows real-time searching by transcript title: 1. **Enter Search Query** * Type in the search bar at the top * Search is case-insensitive * Searches transcript titles only * Results update as you type 2. **View Results** * Matching transcripts are shown * Non-matching transcripts are hidden * Search works with filters 3. **Clear Search** * Click the X button or clear the search field * All transcripts are shown again **Example Searches:** ``` "meeting" → Finds transcripts with "meeting" in title "2024" → Finds transcripts with "2024" in title "interview" → Finds all interview-related transcripts ``` Use descriptive titles when creating transcripts to make searching easier. Include keywords like date, topic, or participant names. ## Filtering Options The Speech to Text list supports multiple filter types that can be combined: ### Filter by Status Filter transcripts by their processing status: **Options:** * **Pending** - Queued for processing * **Completed** - Finished successfully * **Failed** - Processing error occurred **Use Case:** * Find transcripts that need attention (failed statuses) * View only completed, ready-to-use transcripts ### Filter by Media Type Filter transcripts by their source type: **Options:** * **All Types** (default) * **Upload** - File uploads * **YouTube** - YouTube videos * **Recording** - Live recordings **Use Case:** * Find all uploaded file transcripts * Locate YouTube video transcriptions * Review live recording transcripts ## Sorting Options Sort transcripts by different criteria: ### Sort by Created Date **Options:** * **Ascending** - Oldest transcripts first * **Descending** (default) - Most recent first **Use Case:** * Find recently created transcripts * Review oldest transcripts for cleanup * Track transcript creation timeline ### Sort by Total Cost **Options:** * **Ascending** - Least expensive first * **Descending** - Most expensive first **Use Case:** * Monitor credit usage * Identify high-cost transcripts * Budget tracking ## Transcript Actions Each transcript has an actions menu with the following options: ### View Transcript Open the transcript details view: 1. Click the **"View"** button or transcript title 2. Transcript details page opens 3. View full transcript with segments 4. Edit segments and speakers 5. Export transcript The view action opens the detailed transcript page where you can edit, manage speakers, and export. Note that edits can only be done on completed jobs. ### Edit Title Update the transcript's display title directly from the header: 1. Click the transcript title or the pen icon next to the title 2. Edit the title inline 3. Press Enter to save the changes **Title Guidelines:** * Use descriptive, clear names * Include dates for chronological organization * Include key topics or participants * Maximum length: 255 characters **Examples:** ``` Good: "Team Meeting - January 15, 2024" Good: "Customer Interview - Product Feedback" Bad: "transcript1", "audio", "recording" ``` ### Delete Transcript Remove a transcript from your list: **Process:** 1. Click the **Actions** menu (⋮) 2. Select **"Delete"** 3. Confirm deletion in dialog 4. Click **"Confirm"** or **"Delete"** Deletion is permanent and cannot be undone. Make sure you've exported any important transcripts before deleting. **Deletion Confirmation:** * Confirmation dialog appears * Requires explicit confirmation * Prevents accidental deletion ## Transcript Details View Click any transcript to open the detailed view: ### Overview Section **Basic Information:** * Transcript title (editable) * Creation date * Total cost (credits used) * Audio duration **Audio Player:** * Playback controls * Timeline scrubber * Playback speed control * Volume control * Download audio option ### Transcript Content **Segment View:** * All transcript segments displayed * Timestamp for each segment * Speaker identification * Text content for each segment * Click segment to play corresponding audio **Segment Actions:** * Edit segment text * Delete segment * Merge segments ### Speaker Management **Speaker List:** * All identified speakers * Speaker color coding * Segment count per speaker * Speaker name editing * Speaker merging options **Speaker Operations:** * Rename speakers * Add new speakers * Merge speakers * Delete speakers (with validation) ### Editing Capabilities **Text Editing:** * Inline text editing * Edit individual segments * Copy and paste text **Segment Operations:** * Create new segments * Delete segments * Merge segments ## Pagination ### Page Navigation The list view uses pagination for large numbers of transcripts: **Controls:** * **Previous Page**: Go to previous page * **Next Page**: Go to next page * **Page Numbers**: Jump to specific page **Features:** * Maintains filters and search across pages * Shows total number of transcripts * Displays current page information * Efficient loading of large datasets ### Reset Filters Clear all filters and search: 1. Click **"Reset"** or **"Clear Filters"** button 2. All filters return to defaults 3. Search is cleared 4. Sorting resets to default (newest first) 5. Returns to first page ## Troubleshooting ### Transcripts Not Appearing **Possible Causes:** * Filters are applied (check filter settings) * Search query is too specific * Transcript is on different page * Transcript failed to process **Solutions:** * Clear all filters * Clear search query * Check all pages * Verify transcript status ### Cannot Delete Transcript **Possible Causes:** * Transcript is currently processing * Permission issue **Solutions:** * Wait for processing to complete * Verify you have delete permissions * Contact support if issue persists ### Filter Not Working **Possible Causes:** * No transcripts match filter criteria * Filter not applied correctly * Browser cache issue **Solutions:** * Verify transcripts exist that match criteria * Clear and reapply filters * Refresh page * Clear browser cache ### Search Not Finding Transcripts **Possible Causes:** * Search term doesn't match title * Search is case-sensitive (shouldn't be) * Transcript title is different than expected **Solutions:** * Try different search terms * Check exact transcript title * Use partial words * Clear search and browse manually ## Export and Integration ### Quick Export From the list view: * Export options available in details view * Multiple format support * Bulk export (if available) ### Integration with Other Features **AI Docs:** * Use completed transcripts for AI Docs generation * Direct link from transcript to AI Docs * Preserves transcript context **Text to Speech:** * Use transcript text for TTS jobs * Copy text from transcripts * Generate speech from transcript content ## Next Steps * **[Creating Transcriptions](./creating-transcriptions)** - Learn how to create transcription jobs * **[Speaker Management](./speaker-management)** - Work with speaker separation and identification * **[Export Options](./export-options)** - Export transcripts in various formats * **[Overview](./overview)** - Learn about Speech to Text features ## Related Documentation Learn how to create transcription jobs Work with speaker separation and identification Export transcripts in multiple formats Learn about Speech to Text features