> ## Documentation Index
> Fetch the complete documentation index at: https://docs.tryhamsa.com/llms.txt
> Use this file to discover all available pages before exploring further.
# Export Options
> Export transcripts in multiple formats for different use cases
## Overview
Speech to Text supports exporting transcripts in multiple formats to suit different needs. You can export completed transcripts in various document, structured data, and subtitle formats.
Export options are available for completed transcripts. Open the transcript details view to access export options.
## Supported Export Formats
### Document Formats
**DOCX (Microsoft Word)**
* Full-featured document format
* Preserves formatting
* Editable in Word and other editors
* Includes speaker names and timestamps
* Best for: Editing, sharing, documentation
**PDF (Portable Document Format)**
* Fixed-layout document
* Preserves formatting exactly
* Readable on any device
* Includes speaker names and timestamps
* Best for: Sharing, archiving, printing
**TXT (Plain Text)**
* Simple text format
* No formatting
* Universal compatibility
* Includes speaker names
* Best for: Simple text extraction, copying
**HTML (Web Format)**
* Web-ready format
* Can be viewed in browsers
* Preserves some formatting
* Includes speaker names and timestamps
* Best for: Web publishing, embedding
### Structured Formats
**JSON (JavaScript Object Notation)**
* Structured data format
* Machine-readable
* Includes all metadata
* Includes speaker information
* Best for: Integration, programming, data processing
**SRT (SubRip Subtitle)**
* Subtitle file format
* Used for video subtitles
* Includes timestamps
* Standard subtitle format
* Best for: Video subtitles, closed captions
## Export Process
### Accessing Export Options
1. **Open Transcript**
* Navigate to Speech to Text list
* Click on transcript to open details view
* Or click "View" button
2. **Find Export Options**
* Look for export/download button
* Usually in header or actions menu
* Multiple format options available
3. **Select Format**
* Choose desired export format
* Click format option
* Download starts automatically
### Export Steps
1. **Select Format**
* Click export button
* Choose format from menu
* Format-specific options may appear
2. **Processing**
* System generates export file
* Processing typically instant
* Progress indicator shown
3. **Download**
* File downloads to your device
* Default download location used
* Filename includes transcript title and format
## Format Details
### DOCX Format
**Contents:**
* Full transcript text
* Speaker names for each segment
* Timestamps (if included)
* Formatted document structure
**Features:**
* Editable in Microsoft Word
* Compatible with Google Docs
* Preserves formatting
* Professional appearance
**Use Cases:**
* Editing and refining transcripts
* Creating documents from transcripts
* Sharing with team members
* Documentation purposes
### PDF Format
**Contents:**
* Full transcript text
* Speaker names and timestamps
* Formatted layout
* Professional appearance
**Features:**
* Fixed layout
* Readable on any device
* Print-ready
* Professional formatting
**Use Cases:**
* Sharing with stakeholders
* Archiving transcripts
* Printing transcripts
* Official documentation
### TXT Format
**Contents:**
* Plain transcript text
* Speaker names
* Simple text format
* No formatting
**Features:**
* Universal compatibility
* Small file size
* Easy to process
* Simple structure
**Use Cases:**
* Text extraction
* Simple text processing
* Copying text content
* Basic text needs
### HTML Format
**Contents:**
* Formatted transcript
* Speaker names and timestamps
* HTML structure
* Styled layout
**Features:**
* Viewable in browsers
* Preserves formatting
* Can be embedded
* Web-ready
**Use Cases:**
* Web publishing
* Embedding in websites
* HTML email content
* Web-based sharing
### JSON Format
**Contents:**
* Complete transcript data
* All metadata
* Speaker information
* Timestamps and segments
* Structured data format
**Features:**
* Machine-readable
* Complete data structure
* Programmatic access
* Integration-friendly
**Use Cases:**
* API integration
* Data processing
* Programming applications
* Database import
* Automation workflows
**JSON Structure Example:**
```json theme={null}
{
"id": "transcript-id",
"title": "Transcript Title",
"segments": [
{
"speaker": "Speaker Name",
"text": "Segment text",
"startTime": "00:00:00",
"endTime": "00:00:05"
}
],
"speakers": [...],
"metadata": {...}
}
```
### SRT Format
**Contents:**
* Subtitle entries
* Sequential numbering
* Timestamps (start and end)
* Text content
**Features:**
* Standard subtitle format
* Video player compatible
* Timestamp precision
* Sequential segments
**Use Cases:**
* Video subtitles
* Closed captions
* Video editing
* Accessibility
**SRT Format Example:**
```
1
00:00:00,000 --> 00:00:05,000
Speaker Name: First segment text
2
00:00:05,000 --> 00:00:10,000
Speaker Name: Second segment text
```
## Export Best Practices
### Format Selection
**For Editing:**
* Use DOCX for Word editing
* Use TXT for simple text editing
* Use HTML for web editing
**For Sharing:**
* Use PDF for professional sharing
* Use HTML for web sharing
* Use DOCX for collaborative editing
**For Integration:**
* Use JSON for programming
* Use TXT for simple processing
* Use SRT for video integration
**For Archiving:**
* Use PDF for long-term storage
* Use JSON for data preservation
* Use DOCX for editable archives
### File Naming
**Default Naming:**
* Includes transcript title
* Includes format extension
* Example: "Meeting\_2024\_01\_15.docx"
**Custom Naming:**
* Rename after download if needed
* Use consistent naming patterns
* Include dates and identifiers
### Quality Control
**Before Export:**
* Review transcript accuracy
* Organize speakers properly
* Edit segments as needed
* Verify content completeness
**After Export:**
* Review exported file
* Verify format correctness
* Check speaker names included
* Verify timestamps (if applicable)
## Integration Use Cases
### Video Subtitles
**Workflow:**
1. Transcribe video audio
2. Edit and organize transcript
3. Export as SRT
4. Import into video editor
5. Sync with video timeline
**Benefits:**
* Accurate subtitles
* Professional quality
* Time-aligned content
* Multiple language support
### Documentation
**Workflow:**
1. Transcribe meeting or interview
2. Edit transcript for accuracy
3. Organize speakers
4. Export as DOCX or PDF
5. Distribute to team
**Benefits:**
* Professional documentation
* Easy to share
* Editable format
* Searchable content
### Data Processing
**Workflow:**
1. Transcribe multiple recordings
2. Export as JSON
3. Process with scripts
4. Analyze data
5. Generate reports
**Benefits:**
* Automated processing
* Structured data
* Programmatic access
* Scalable workflows
### Web Publishing
**Workflow:**
1. Transcribe content
2. Edit and format
3. Export as HTML
4. Embed in website
5. Publish online
**Benefits:**
* Web-ready format
* Easy embedding
* Maintains formatting
* Accessible content
## Limitations and Considerations
### Format Limitations
**DOCX:**
* Requires Word or compatible editor
* Larger file size than TXT
* Formatting may vary by editor
**PDF:**
* Not easily editable
* Fixed layout
* Larger file size
**TXT:**
* No formatting
* Limited structure
* Basic content only
**JSON:**
* Requires JSON parser
* Not human-readable easily
* Technical format
**SRT:**
* Subtitle format only
* Specific use case
* Limited editing options
### File Size Considerations
**Large Transcripts:**
* DOCX and PDF can be large
* JSON maintains structure
* TXT is most compact
* Consider file size for sharing
### Compatibility
**Cross-Platform:**
* PDF: Universal compatibility
* TXT: Universal compatibility
* DOCX: Requires compatible software
* JSON: Requires JSON parser
* HTML: Requires browser or editor
* SRT: Requires video software
## Troubleshooting
### Export Not Working
**Possible Causes:**
* Transcript not completed
* Network error
* Browser download blocked
* File size too large
**Solutions:**
* Verify transcript is completed
* Check network connection
* Check browser download settings
* Try different format
### Format Issues
**Problem:**
* File doesn't open correctly
* Formatting looks wrong
* Missing content
**Solutions:**
* Try different format
* Verify file downloaded completely
* Check file extension
* Use appropriate software
### Missing Data
**Problem:**
* Speaker names missing
* Timestamps missing
* Segments missing
**Solutions:**
* Verify transcript is complete
* Check export format supports data
* Review transcript before export
* Try different format
## Next Steps
* **[Managing Transcripts](./managing-transcripts)** - Organize and manage your transcripts
* **[Speaker Management](./speaker-management)** - Organize speakers before export
* **[Creating Transcriptions](./creating-transcriptions)** - Create transcripts to export
* **[Overview](./overview)** - Learn about Speech to Text features
## Related Documentation
Organize and manage your transcription jobs
Organize speakers before export
Create transcripts to export
Learn about Speech to Text features